Creating an Application Record

Navigation: Records > Person > Application

Tip: The Applications tab will only display when a person record has the role of Student. 

1. From the bottom navigation bar, click Records
2. Click Person. The Person Manager will display.
3. In the Search field, enter the name of the person record you want to add an application to or scroll through the list of people records on the page
4. Click the name of the person. The Person Record page will display.
   
   
   
   
5. Click the Applications tab. The application fields will display.
   
   
   
   

Application Field Group

1. Application Entry Term*: Select the term (e.g., Fall 2023, Spring 2024, Summer 2024) the student plans to enroll from the Entry Term dropdown menu
2. Degree Type: Select the type of degree, certificate, or non-degree/certificate program (e.g., Associate of Applied Science, Associate of Arts Bachelor of Applied Science, Bachelor of Arts, Bachelor of Science, Certificate or Degree-Seeking, Non-Certificate/Non-Degree Seeking) the student will pursue from the Degree Type dropdown menu
3. Major 1*: Select the major or program the student intends to study from the Major 1 dropdown menu 
4. Component Status*: Select the status (e.g., Completed, In-progress, Not Started) of the student’s application components from the Component Status dropdown menu
5. Major 2: Select the name of the second major or program the student intends to study from the Major 2 dropdown menu, if applicable
6. Type*: Select the type (e.g., Regular Decision, Early Decision, Early Action, First Year, Transfer, Readmits, Certificate or Degree-Seeking, Non-Certificate/Non-Degree Seeking)  of application from the Type dropdown menu
   
   Tip: The application type will determine the applicant components the student needs to complete their application.
   
   Tip: If you update the application type after you’ve saved it, the application components will not be automatically updated. You’ll need to manually update the application components. 

7. Major 3: Select the name of the third major or program the student intends to study from the Major 3 dropdown menu, if applicable
8. Applied Grade: Select the grade level of the student from the Applied Grade dropdown menu
9. Concentration: Select the name of the concentration that the student intends to study from the Concentration dropdown menu, if applicable
10. Housing: Select the type (e.g., Commuter, Off-Campus Resident, On-Campus Resident) of housing the student desires from the Housing dropdown menu
11. Minor: Select the name of the minor or program the student intends to study from the Application Minor dropdown menu, if applicable 
12. Application Received Date*: Click  and select the date the student’s application was received 
13. Application Completion Date: Click  and select the date the student’s application and/or components were completed
14. Application Source*: Select the source (e.g. Common Application, Institutional Application, Online, Paper) of the application from the Source dropdown menu
15. Application Comments: Enter additional information about the application, if appropriate
    
    

 

Application Component Field Group

1. Component*: Select the application component (e.g., Application Form, Transcripts, Test Scores, Recommendations, Essay) needed to complete the application
   
   Tip: The Component field is view-only and is assigned by Fireworks based on the Application Type field. 
   
   
2. Received*: Select whether you received the application component from the Received dropdown menu
   
   Tip: The Received Date field will only display if Yes is selected.
   
   
   
   
3. Received Date*: Click  and select the date you received the application component
   
   Tip: The Received Date field will not display until the Received field has been set to Yes.
   
   
4. Required: Select whether the application component is required to complete the application from the Required dropdown menu. 
5. Recommender: Click . The Person Picker will display.
   
   
   
   
6. In the Search field, enter the name of the recommender or scroll through the list of people on the page
7. Check the box to the left of the Last Name field
8. Click Choose. The Recommender field will populate with the person record.
   
   
   
   
9. Component Comment: Enter additional information about the application component, if appropriate
   
   
    
   Tip: Repeat steps 1-9 for any additional components.
   
   

 

Application Review Field Group

1. Review Category*: Select the item (e.g., Academic Performance, Community Service, Extracurricular Participation, and Leadership) that is being rated from the Review Category dropdown menu       
2. Rating: Select the score from the Rating dropdown menu
3. Reader*: Select the name of the staff member who rated the item from the Reader dropdown menu 
4. Review Date*: Click  and select the date the item was rated
5. Review Comments: Enter additional information about the item being rated, if appropriate 
6. Click Save Changes